General Ledger Replenishment

General Ledger Replenishment let the user request to the Bookkeeper for the replenishment of Petty Cash fund. Click the Request button to activate the space provided such as Filing Date, Date Need, Amount, Amount Left and Reason for Request the click Save. After saving it will automatically be added on the table provided. You will notice that all Pending status is in color orange background while the Approve Petty Cash is in blue background for better identification. Click Close button to exit from this window.

This window will allow you to approve the requested Petty Cash. Click on the Pending Petty Cash on the table provided. If the request is pending, the Approve button will activate which will allow you to approve the request. Only the Bookkeeper has the authority to approve request. You will notice that all Pending status is in color orange background while the Approve Petty Cash is in blue background for better identification. Click Close button to exit from this window.

General Ledger Inter Branch

The Inter Branch Ticket provides data entry for the Inter Branch. The User must first check if the current branch applies for the ticket. After clicking Save, double clicking the corresponding row will transfer you to another window where you can transfer it as Journal Entry.

If the amount in Request Inter Branch Ticket is a valid entry ticket for Journal Entry, double clicking the row will emerge another window where we can encode the Account Code, with corresponding Short Name, Account Name and Particular, Debit and Credit then upon clicking Save the entry will be available for Journal Entry. You can also Edit the entry.

General Ledger Journal Tickets

Click on any part of the transaction field on the lower portion of the main journal tickets window and journal entries sub window will appear.  Click New button then input the set of journal tickets for a particular transaction. The Journal Number and Particular are automatically provided by the system coming from the main journal tickets window. On the Account Code window, scroll and click the desired the desired Account Code and the corresponding Short Name and Account Name will automatically appear on their respective fields.  Input the corresponding Debit or Credit amount for a Journal Tickets based on the debit credit tickets then click the Save button. Cancel button allow the user to delete inputted journal entries before the Save button is activated.  Click the Close button in the Journal Tickets sub window to automatically return to the main Journal Entries window where all the entries that were inputted and saved are available for viewing.  Delete button allows the user to still delete inputted journal entries already displayed in the transaction field of Journal Tickets sub window. 

General Ledger Journal

Post Button allows the General Ledger bookkeeper to post the journal entries that were inputted for the day.

New Button allows users to add new journal entry number as well as other details of the transaction.

Edit Button allows users to edit journal entries you had saved.

Report Button allows users to print the details of the Journal Entries

Delete Button

Close Button allows users to exit from the main Journal Entries Window

Logout Button allows users to exit from the General Ledger System

The Journal Number, Date and Particulars are inputted in these fields. Upon clicking the New or Edit button, the space provided for these will be available for encoding. And will the disable upon clicking the Save or Update button.

When Save button is click upon input of a particular set of Journal entries for a transaction, a journal number that is automatically created by the system and will be listed in this field. Scroll and click the desired journal number and the details of Journal Entries will appear on the journal entries sub-table. User can also search for a Journal Number by typing the desired number on the search journal field. This feature will help you search a particular Journal Number. Blue row means that the following Journal Number is posted and orange if not yet posted. The color coding will help you identify which Journal Number is already posted.

The fields in the Area D show the current branch, total debit and total credit for user information and reference. Since Ledger are divided into branches this feature will enable you to identify which branch you are currently log in. The total debit and total credit also change depends on the journal entries shown on the large table.

This field contains all information on the Journal Entries that were already inputted such as; Journal Number, Account Number, Account Name, Particular, Debits, Credit and the identity of user who inputted the journal entries. The large table shows the information if you choose a certain Journal Number from the small table or if you choose a certain date on the Post Date textbox.