Use the Journal Entry function to input daily transactions and to post these transactions to the General Ledger. The Post function is only accessible to the General Ledger Bookkeeper.
To input a Journal entry click New button and fill-out the Particulars and Date field. Click the Save button. The system will then add a new journal entry no. on the journal entry field located in the upper right hand corner of the window. Then click on any part of the transaction field located in the lower portion of the window. The journal entries sub window will appear where you can input the set of journal entries for a particular transaction.
Click the close button on the sub-window after input of set of journal entries for a particular transaction. The journal entries shall be added to the transaction field on the main journal entries window.
To edit journal entries added to the aforesaid transaction field on the main journal entries window, click the desired Journal Number listed in the upper right hand corner of the window or on the journal entries sub window. The corresponding details of the desired journal entries will appear. Click Edit button then update entries.
After the users have completed the input of all journal entries of transaction for the day, the General Ledger Bookkeeper can now post the transactions to the book of accounts. The desired posting date can be selected on the calendar of the Post date field located on the left upper side of main journal entries window. The Post button will then be enabled and available for clicking.
A Search Engine is also available of the main journal entries window located in the upper right hand corner. Input the desired journal number on the Search Journal field and the corresponding journal entries it will automatically appear on the transaction field on the main journal entries window.