General Ledger Journal Entry

Use the Journal Entry function to input daily transactions and to post these transactions to the General Ledger. The Post function is only accessible to the General Ledger Bookkeeper.

To input a Journal entry click New button and fill-out the Particulars and Date field. Click the Save button. The system will then add a new journal entry no. on the journal entry field located in the upper right hand corner of the window. Then click on any part of the transaction field located in the lower portion of the window. The journal entries sub window will appear where you can input the set of journal entries for a particular transaction.

Click the close button on the sub-window after input of set of journal entries for a particular transaction. The journal entries shall be added to the transaction field on the main journal entries window.

To edit journal entries added to the aforesaid transaction field on the main journal entries window, click the desired Journal Number listed in the upper right hand corner of the window or on the journal entries sub window. The corresponding details of the desired journal entries will appear. Click Edit button then update entries.

After the users have completed the input of all journal entries of transaction for the day, the General Ledger Bookkeeper can now post the transactions to the book of accounts. The desired posting date can be selected on the calendar of the Post date field located on the left upper side of main journal entries window. The Post button will then be enabled and available for clicking.

A Search Engine is also available of the main journal entries window located in the upper right hand corner. Input the desired journal number on the Search Journal field and the corresponding journal entries it will automatically appear on the transaction field on the main journal entries window.

General Ledger Branch Setting

The General Ledger Branch Setting function allows user to change from the current branch selected upon login to another branch without the need to logout. The name of the current branch is automatically provided by the General Ledger system while list of branches can be selected from the Branch Setting field. Click on the desired branch then click on Ok button. Close button allows the user to exit from the Branch Default Setting window.

General Ledger Menu

The General Ledger Menu bar as shown above will appear if log-in was successful. The menu bar allows user to select from eight functions namely, System Module, System Report, System Processing Utility, System Database, and System Tool. Each function has specific features that are visible to the Administrator or specific Users. Furthermore each function contains sub-menus.

General Ledger System Module has the following sub-menu

Change Branch, Journal Entry, Inter Office Ticket, Petty Cash, Request for Payment, Check Voucher, Subsidiary Ledger, Prepaid Expense, Mega Loan, Money Market

General Ledger System Report has the following sub-menu

Daily Report, Prooflist, Proofsheet, Trial Balance, Balance Sheet, Income Statement Account, Periodic Transaction Register, Ledger of Accounts, Schedule of Account

General Ledger System Processing Utility has the following sub-menu:

Month End Closing Entry, Year End Closing Entry, Statement of Condition, Statement of Capital Required

General Ledger System Database has the following sub-menu

Chart of Account, System Account, Contact Group, CSOC Mapping, CSIE Mapping, CRCA Mapping, Offbook Adjustment, Add Bank Account, Add Branch, Add Item, Add Personnel, Add Signatory, Add Supplier

General Ledger System Tool has the following sub-menu

User Activity Log, User Error Log, User System, User Group, Reset Login Status, Reset User Password, User Manual

Close or Logout

General Ledger Login

Starting the System. To start the program, click the shortcut icon General Ledger on the Desktop.

Security Access or Login window will appear and will require you to enter your username, password and desired branch. Click the Ok button to proceed or Cancel button to exit. If you choose to login, you can continue accessing the GenLed System. The Log-in window is shown below.

Fill out the Username, Password and Branch field and click the OK button to continue. The following spaces should be filled with correct Username, Password and desired Branch to continue. Selected branch will give you information and data for that branch only. Multiple login is prohibited on this system and no two users can share the same username and password. Three consecutive failures to enter the correct password will lock the user from system. Only the System Administrator can reset the access status of the user. Cancel button allows user to exit the General Ledger System.