General Ledger Prooflist Report

The General Ledger Daily Transaction Prooflist Report shows all the information for individual journal entries per entry or ticket that were inputted for a particular date.  The report is used to verify accuracy and completeness on journal entries for a particular day prior to posting. The report can be generated by indicating the Reference Date and Branch. User can also generate report for the previous dates when needed or when necessary.  Ok button allows the user to refresh screen and current entries for a particular account will be displayed in the transaction field. Print button allows the user to print the displayed information.  Import button allows the user to transfer the information displayed to another file e.g. to Excel files.  Close button allows the user to exit from the Transaction Prooflist window.  Logout button allows the user to exit from the system.  

General Ledger Journal Tickets

Click on any part of the transaction field on the lower portion of the main journal tickets window and journal entries sub window will appear.  Click New button then input the set of journal tickets for a particular transaction. The Journal Number and Particular are automatically provided by the system coming from the main journal tickets window. On the Account Code window, scroll and click the desired the desired Account Code and the corresponding Short Name and Account Name will automatically appear on their respective fields.  Input the corresponding Debit or Credit amount for a Journal Tickets based on the debit credit tickets then click the Save button. Cancel button allow the user to delete inputted journal entries before the Save button is activated.  Click the Close button in the Journal Tickets sub window to automatically return to the main Journal Entries window where all the entries that were inputted and saved are available for viewing.  Delete button allows the user to still delete inputted journal entries already displayed in the transaction field of Journal Tickets sub window. 

General Ledger Journal

Post Button allows the General Ledger bookkeeper to post the journal entries that were inputted for the day.

New Button allows users to add new journal entry number as well as other details of the transaction.

Edit Button allows users to edit journal entries you had saved.

Report Button allows users to print the details of the Journal Entries

Delete Button

Close Button allows users to exit from the main Journal Entries Window

Logout Button allows users to exit from the General Ledger System

The Journal Number, Date and Particulars are inputted in these fields. Upon clicking the New or Edit button, the space provided for these will be available for encoding. And will the disable upon clicking the Save or Update button.

When Save button is click upon input of a particular set of Journal entries for a transaction, a journal number that is automatically created by the system and will be listed in this field. Scroll and click the desired journal number and the details of Journal Entries will appear on the journal entries sub-table. User can also search for a Journal Number by typing the desired number on the search journal field. This feature will help you search a particular Journal Number. Blue row means that the following Journal Number is posted and orange if not yet posted. The color coding will help you identify which Journal Number is already posted.

The fields in the Area D show the current branch, total debit and total credit for user information and reference. Since Ledger are divided into branches this feature will enable you to identify which branch you are currently log in. The total debit and total credit also change depends on the journal entries shown on the large table.

This field contains all information on the Journal Entries that were already inputted such as; Journal Number, Account Number, Account Name, Particular, Debits, Credit and the identity of user who inputted the journal entries. The large table shows the information if you choose a certain Journal Number from the small table or if you choose a certain date on the Post Date textbox.

General Ledger Journal Entry

Use the Journal Entry function to input daily transactions and to post these transactions to the General Ledger. The Post function is only accessible to the General Ledger Bookkeeper.

To input a Journal entry click New button and fill-out the Particulars and Date field. Click the Save button. The system will then add a new journal entry no. on the journal entry field located in the upper right hand corner of the window. Then click on any part of the transaction field located in the lower portion of the window. The journal entries sub window will appear where you can input the set of journal entries for a particular transaction.

Click the close button on the sub-window after input of set of journal entries for a particular transaction. The journal entries shall be added to the transaction field on the main journal entries window.

To edit journal entries added to the aforesaid transaction field on the main journal entries window, click the desired Journal Number listed in the upper right hand corner of the window or on the journal entries sub window. The corresponding details of the desired journal entries will appear. Click Edit button then update entries.

After the users have completed the input of all journal entries of transaction for the day, the General Ledger Bookkeeper can now post the transactions to the book of accounts. The desired posting date can be selected on the calendar of the Post date field located on the left upper side of main journal entries window. The Post button will then be enabled and available for clicking.

A Search Engine is also available of the main journal entries window located in the upper right hand corner. Input the desired journal number on the Search Journal field and the corresponding journal entries it will automatically appear on the transaction field on the main journal entries window.